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Submission of Financial Report.
a.k.a Claim Form

Ok, I want to make this simple. To claim back your money you need 4 documents:

1. The approved Proposal/Working paper Online (what is this?)

2. All  related receipts ( reminder.. A RECEIPT/S! NOT INVOICE OR QUOTATION!)

3. Acknowledge of payment form (download)

4. Your IC (for Malaysian) or passport for International student.

 

  Click here for example of a complete Financial Report.

Reminder!

1. Make sure the receipt got stamp of the vendor or letterhead of the company/shop/vendor. Click here for example.

If the receipt don't have vendor/company/shop address then please ask the vendor to put his name, IC number and telephone number at the receipt.

2. Then fill up this Acknowledge of Payment form. (Click here to download the form)

3. Sort all of the receipt according to these categories. There are 35 categories.

                Category

1. Toll and parking
2. Fuel
3. Flight ticket
4. Food and beverage
5. Honorarium
6. Instructor/coaching fees
7. Telephone bill
8. Rental of office equipment
9. Rental of canopy
10. Rental of booth
11. Rental of costume
12. Rental of transportation
13. Rental of accommodation
14. Rental of audio equipment
15. Fees
16. Consultancy Fees
17. Postage and courier service
18. Photo/film
19. Printing/Photostat
20. Lamination
21. Faxes
22. Banner
23. Backdrop
24. Booklets
25. T-shirt
26. Costume
27. Medal/trophy
28. Souvenir
29. Hampers
30. Certificate
31. Stationery
32. Repair and maintenance
33. Outdoor sports equipment
34. Indoor sports equipment
35. Equipment & equipment part

 

       Click here for example of complete Financial Report.

4. Submit all of these documents with your approved online proposal and your IC/passport.

After checking, STAD will submit the form to finance. It will take around 3 working weeks before finance issue the cheque to reimburse your money (provided there is no query or follow up from finance department)

STAD will give you a call for you to come and collect your cheque

That's all.